One person can’t do it all, but according to a recent study by the London Business School, only 30% of managers believe they are capable of delegating effectively and only one-third of those are considered to be effective delegators by their subordinates. That means that 90% of managers are either delegating too much, too little, or they are delegating the wrong things, leading to inefficiencies and stress for everyone involved.
Learning how to empower your staff will result in more work getting accomplished at a higher rate of success. Here are some tips on how to master the fine art of delegating.
1. Determine what only you can do
The first part of learning how to delegate lies in determining which tasks you need to do and which tasks your employees can do. Spend your time doing only those tasks that are the most critical for your business and which require you—and only you—to do. If you still have bandwidth, keep other tasks that you are good at and that you enjoy doing. Everything else should be delegated. Knowing your strengths and weaknesses will help you divvy up responsibilities accordingly.
2. Choose the best person for the job
To do this you need to know your staff. You need to know their personalities and their capabilities, their likes and their values. When choosing staff members, choose the people who deliver results, even if they’re already busy. When hiring, choose people with the right skills and personality, not necessarily the most experience.
3. Give clear training and coaching
Now that you have the right person for the right job, make sure they have the training they need to perform. A little extra time spent upfront will save you time and headaches later on.
4. Set specific goals and completion dates
Giving your employees milestones and due dates allows you to follow up without needing to micromanage. Set regular meetings to make sure you and your employees are on-target.
5. Share your vision
Give your employees a glimpse at your Big Picture. Sharing your goals will give your team direction and make work more meaningful for them.
6. Trust your people
This is perhaps the most important—and for some managers—the hardest part of delegating. If you have accomplished all the other steps, then you need to step back and let your employees do what you asked them to do. Trusting them means trusting yourself.
7. Give credit where it’s due
Giving kudos seems like a simple task, yet many managers forget to do so. Congratulating people on a job well done will inspire loyalty and respect and encourage harder work going forward.
Letting go of tasks can be hard, but if you follow the steps outlined above, you will find that more work can be accomplished in a more efficient—and happier—manner.
For more guidance on good leadership through better delegating skills, contact Vanguard Resources.
“Trusting helps you suffer less.”
― Aniekee Tochukwu